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Summary of Submission Requirements & Deadlines |
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|
|
Abstract
Length |
Deadline
for Abstract Receipt |
Notification of Review Outcome |
Deadline for Receipt of Accepted
Papers (Camera-ready) Upload |
| Paper presentations * | 500 words | 28 December
2024 |
** | 1 February 2025 |
| Posters/demonstrations ** |
300 words |
20 January 2025 |
** | 1 February 2025 |
| Special interest groups ** |
500 words |
20 January 2025 |
** |
1 February 2025 |
| Tutorials |
300 words |
28 December 2024 |
** |
not applicable |
|
* If your submission was invited by a particular Session
Chair, please mark as such and include their name when
submitting. Deadline for receiving
camera-ready (full papers): 1 February 2025
|
For inclusion in the Conference Proceedings, at least one unique registration per paper or poster is required.
Hybrid Conference Mode: In order to give our participants more flexibility, we will offer the option to attend in-person onsite or virtual/online via the dedicated conference virtual platform. Participants are asked to select their preferred attendance option to present their work when submitting their participant registration.
All presenters, regardless of the mode of presentation
(verbal or poster), are invited to prepare full papers for
the Conference Proceedings (Optional). Co-authors may
appear on multiple papers. However, in order to provide a
greater opportunity for more people to present at the
Conference, each accepted paper should have a different
conference registrant.
Camera ready/full paper preparation template and the Consent to Publish form (Copyright Transfer Agreement) available directly from the submission system.
Instructions: login to the submission system using your author credentials (once abstract decision is made) and download the paper preparation template and the consent to publish form, both files will be available in your author account under "Camera-ready submission". If you have problems accessing the system or downloading the files, then send the conference administration at: admin@ahfe.org
Consent to Publish (Copyright Transfer Agreement): Download, Complete, Print, Sign then scan the signed consent to publish form. Upload the file saved in acrobat PDF file during camera ready (full paper) submission. Consent to Publish File Name Format (Consent_primary author lastname_firstname_PaperID.pdf). One author may sign on behalf of all of the other authors of a particular paper.
If you have problems accessing the
submission website or forgot your password, then Click here to Reset password
Login to the submission system and author console, select “+Submit Presentation Files” and follow the steps to upload the following three files directly in the system:
For
Paper Presentations:
For
Poster Demonstrations:
Using webcam for presentation or demonstration recording is
optional but highly recommended in order to prepare
professional and quality presentation with proper visual “cues” and
improve engagement of the speakers with audience. Adjust webcam at
eye-level and use proper presenter camera framing and background
light ( Helpful
Tips to Prepare for Speaking at AHFE Conference).
Important: Before you submit your files, check
recording and presenter voice is loud and clear, playback
the MP4 Video file to verify audio recorded successfully.
Recommended MP4 file size: 40 MB.
Click here for more information or help to record a slide show with audio narration in (.ppsx) in either macOS or Windows OS.
Click here for quick tutorial on how to record audio narration and Convert Presentation to Video(.MP4) with PowerPoint.
Click here for help reducing (compressing) the MP4 file size.
The following video provide a step-by-step instructions on how to record slide show with audio narration using MS PowerPoint Slide Show format (.ppsx).
Questions or need help preparing your presentation files? Please send to support@ahfe.org
We ask all participants (attending in-person or online) to upload their their presentation recording (10 minutes for parallel presentations and 5 min for posters) for different important reasons and regardless of their mode of participation:
The full paper peer-reviewing process is critical for assuring the highest scientific quality of the papers accepted for publication.
At least two independent reviewers will review all submissions according to a specific field of research. The reviewers' comments will be provided to assist the authors in improving the paper's technical content, structure, and language. The reviewers and track chairs are responsible for ensuring scientific equality and high standards of the accepted papers.
Authors ensures that the submission reports on unpublished work except for any minor excerpts from other works including pre-published illustrations, tables, text quotation, etc. Such material has been cited accordingly in the current submission, and will been included upon permission from or on behalf of the rights holder in case they are protected by copyright.
Please note that participant registration for the conference does not guarantee paper publication as all papers undergo a strict peer-review process. Participant registration covers conference program and scientific functions participation and attendance, optional social events, and access to digital proceedings.
AHFE operates a peer-review process for both abstract submissions and full paper proposals with two to three independent reviewers, followed by a final acceptance/rejection decision by track chair(s) and the respective volume Editor(s). The scientific program chair is responsible for the scientific quality of the overall publication process, including acceptance decisions, approval of Volume Editors and selection of topics, and new Scientific Board members.
Full paper editorial process schedule:
Abstract Submissions: (Notification of decision 10 days on Average)
Full Paper Submissions (Optional): (Notification of decision between 30-60 days)
Final Revised Manuscript Due: (At least 45 days before the conference start)
The AHFE Conference Proceedings will be
published
in Multi-volume series. All papers presented during the conference
and accepted (based on the review process for inclusion in the
AHFE Conference Proceedings) with at least one registered author
will also be submitted for indexing. The conference proceedings
published in the series will be submitted for consideration in Web
of Science.
All presenters, regardless of the mode of presentation (verbal or poster), are invited to prepare full papers for the Conference Proceedings (Optional).
In order to provide a greater opportunity for more people to present at the Conference, each accepted paper should have a different conference registrant. However, co-authors may appear on multiple papers.
The 3rd party dedicated author and English editing services are fast, accurate, and competitively priced. All manuscripts are welcome to use our services no matter if they aim for AHFE conference proceedings or AHFE open access journal. For formatting and English editing, all manuscripts are edited by native speakers who will help to improve formatting, grammar and phrasing at any stage prior to publication. For more information please visit AHFE Author Services.
In general, the duration of each presentation should last 15 min with 2 min for discussion. The session chairs may, at their discretion, increase the time allocation to each presenter. Prepare and bring your presentation file saved in Microsoft PowerPoint (.ppt), (.pptx) file format. Internet access will NOT be available in the meeting rooms.
Check in at the Session Room, preferably 30-45 minutes before your session, to submit/upload your files and to preview your presentation. If checking in the day of your session, please arrive by at least 4 hours prior to the start of your session (this refers to the session start time, not the presentation start time). Each room is equipped with a laptop PC and a projection system.
Session chairs or support team will be available to assist with the upload of your files and provide the opportunity to preview and/or edit the presentation, as necessary.
Bring a Backup: Be sure to bring a backup copy of your presentation with you to the meeting. Please note, the Scientific Program may be changed due to speakers attendance, etc.
Requirements for making posters:
All presenters, regardless of the mode of presentation (verbal or poster) are invited to prepare full papers for the Conference Proceedings (Optional). Since frequently the intent of posters is to convey late-breaking scientific news and work in progress, they will be promptly peer reviewed as they are received.
In order to submit your Poster login to the Conference Submission System
The posters will be mounted on poster boards (one poster per board) with tacks which will be available on site. The poster boards are [3 feet (height) x 4 (feet) wide OR 90 cm x 120 cm]. Presenters can mount multiple single sheets of paper, larger posters, pictures, or any printed materials on the boards. Please note that equipment needed for demonstration is the responsibility of the author. Construct the poster to include the title, the author(s), affiliation(s), and a description of the research, highlighting the major elements that are covered in the abstract. Make sure your lettering is neatly done and is large enough to be read from a distance.
Note: Inclusion of extended poster abstract in the Conference Proceedings is conditional upon registration of at least one author per poster. A different author should register for each poster demonstration.
Submission Types:
1. Parallel presentations
An abstract of about 500 words should be submitted through the AHFE website and should include a statement of the objective and significance of the proposed presentation, a description of methods, and a discussion of results. Please indicate to which Board your submission should be sent for review. In some cases when considering submissions for the parallel presentations, authors should consider whether their material may be more effectively presented in the poster/demonstration sessions.
All submitted abstracts will be peer-reviewed by at least three independent referees from the international program boards.
All submitted abstracts will be peer-reviewed by at least three independent referees from the international program boards. All submissions should be done through AHFE submission website.
2. Poster/demonstration sessions
This session has been especially designed to accommodate the presentation of late-breaking scientific and professional news, work in progress, work which can be more effectively presented via demonstration or when the author feels more comfortable presenting the material in written form or demonstrating it rather than by oral presentation. An abstract of 300 words should be submitted through the website and should include the essence of the planned presentation. Equipment needed for demonstration is the responsibility of the author.
All submitted poster abstracts will be peer-reviewed by three independent referees from the international program boards. In order to provide a greater opportunity for more people to present at the Conference, each accepted poster demonstration should have a different conference registrant. However, co-authors may appear on multiple posters.
3. Special interest groups (SIG)
The objective of these sessions is to bring together Conference participants to discuss a topic of common interest.
A 500 word abstract should be submitted through the web and state the objective and significance of the session, potential participants or how participants will be selected, format of session, and anticipated duration (should not exceed 2 hours unless session is divided into Part I and Part II, etc.). If you are submitting to a specific SIG, please include the session title and session chair name. Each SIG session participant should submit an abstract to receive a unique system ID number.
4.Tutorials
An abstract of 300 words should state the objective, content, target audience, a bio-sketch about the presenter(s) and A/V requirements. Indicate whether the proposed tutorial is for a half-day or full-day. Please submit abstract through the AHFE submission website.
In order to submit your Abstract, you need sign up or login to the AHFE Conference Submission System
The final flight of Space Shuttle Atlantis launched from the Kennedy Space Center on July 8, 2011 at 11:29:03.9 EDT with launch commentator George Diller saying, "All three engines up and burning, two, one, zero and liftoff!
Play original audio commentary below:
